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THE
ART MINISTRY |
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Creating Community |
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Help us create the "new normal" for our
long established and well respected creative charity About
us: We are a
small Essex based charity helping the community engage in creative art and
craft activities to maintain and improve their mental health and well-being.
The core of our service provision are weekly sessions for children and adults
with special needs, adults with physical, visual and/or mental health issues.
We provide creative activities at numerous local community events. Job role: Charity
Operations Manager Job
role summary: The Art Ministry needs an experienced operations manager to help us
meet the day to day demands on our charity and to take advantage of the
opportunities and deal with the challenges that are ahead of us. They will
work with the trustees to secure long term funding for the role. Salary: £18,304
part time, equal to £33,280 full time Hours
per week: 22 hours,
flexibility is required to be able to attend sessions, events and meetings throughout the day, occasionally including
evenings and at weekends but we will work with the job holder to ensure that
there is one work free weekday each week. Some home working will be allowed,
such as for administrative tasks Holiday: 15.5
days, including bank and public holidays Benefits: 3%
employer pension contribution after 3 months Contract: 6 months probationary
period, with the role being made permanent, dependent on performance and securing additional funding Reports to: Chair
of Board of Trustees Responsible for: All employees and volunteers Key
relationships: Trustees,
volunteers, clients, partners, funders, local community groups, schools,
colleges, local councils, landlords and local businesses Location: South
east Essex Transport: Own vehicle required, with business use
extension Apply by: 29th
August 2022 Application pack: Download https://www.theartministry.org.uk/Operations Manager Vacancy.docx JOB DESCRIPTION Key Objectives
To provide strong leadership, direction and management in relation to
all aspects of the Charity's activities, including service provision, volunteering and fundraising To represent the Charity in various public
contexts and to develop and maintain relationships with key external partners and agencies To facilitate the
continued expansion and development of the Charity's services through effective partnership working and
increasing current and
other potential income
streams To manage
the implementation of the Charity's strategic plan and
to develop and manage
annual operational plans,
ensuring they are continually the central drivers
of the Charity's work Principal Accountabilities
Providing clear leadership, direction and management for the Charity, its employees and volunteers Acting as a source
of inspiration, motivation and support for
all employees and volunteers Ensuring all
employees are set annual objectives which are regularly reviewed, and receive
an annual appraisal Preparing and implementing annual
operational plans which reflect the agreed strategy of the Charity, and develop and maintain systems to monitor the progress of those plans Working with the Board to ensure
the good governance of the Charity
Ensuring that
the legal requirements of the Registered Charity are met Attending and reporting to the
Board as required Reporting management information to the Board in a timely
and accurate manner,
to reflect the service delivery and other achievements of the Charity Ensuring the timely production of papers, reports and minutes as required Ensuring that the
Board are kept abreast of changes in legislation, policy and other drivers of the Charity's work Ensuring the continued development, quality levels and effectiveness of service delivery
Developing and maintaining a thorough knowledge of service provision for our client base Evaluating services to ensure that
an efficient, effective, quality service is being provided Facilitating consultation with clients to ensure that
their needs are met Monitoring demand
for services and
managing resource allocation Evaluating, costing
and implementing new initiatives and service delivery opportunities Ensuring that,
where contracts are in place for
service delivery, all
contractual requirements are met Developing and maintaining relationships with external agencies and partners Increasing the Charity's profile, reach and influence
Representing the
charity’s aim and services in the wider context of the local third sector,
and participating in partnership meetings and other forums
as relevant Positively representing and promoting the Charity in all
its dealings with
external agencies Ensuring
compliance across all media with the Charity's brand guidelines, including
online and in print, ensuring that
all output is of the highest quality and reflects well on the Charity Managing overall editorial function of the Charity's newsletter, website and social media
channels Overseeing the fundraising function, and managing,
developing and reporting on the Charity's income
streams
Building and
maintaining excellent relationships with existing and potential statutory and
voluntary sector funders in order
to maximise income
from these sources Ensuring the effective management of existing income-generating service delivery contracts, including the
timely reporting to funding bodies
as required Leading on and actively engaging in the development, planning and delivery of a fundraising strategy to
maximise income in order to secure the
long-term future of the Charity and to ensure
that financial targets
can be met Building and
maintaining profitable long-term relationships with current and potential donors/supporters in order to grow existing funding streams Building on existing fundraising activity and developing new and imaginative fundraising activities Increasing funds
through researching and targeting grant-making charitable trusts and foundations whose criteria match the objectives of the Charity Providing the HR, safeguarding and finance functions of the Charity
In conjunction with the Board,
taking responsibility for ensuring excellent practice in all aspects of HR including: Recruiting, training, developing and appraising staff Carrying out an annual
appraisal for each employee Maintaining and developing Employee, Volunteer, and Safeguarding
handbooks and policies Ensuring that employee
and volunteer resources are used as effectively and efficiently as possible, aiming
for maximum levels of service provision Maintaining and
building on the strong shared sense of identity, culture and team working
that already exists within the Charity In conjunction
with the Trustee Treasurer, take responsibility for ensuring an effective performing finance function including: Producing the annual budget
for approval by the Board Reporting of management information to enable monitoring of financial performance against that budget Producing
accounts and annual
returns to enable
the Board to fulfil its statutory reporting requirements. Liaising with external auditors Producing reports of expenditure utilisation as required by funders Preparing costings for existing and proposed activities Ensuring that
expenditure is properly approved, recorded and managed in line with agreed budgets
and the Charity's policies In conjunction with the Designated Safeguarding Lead, ensuring that
Safeguarding procedures are kept up to date and adhered to Working with the Board
to ensure adequate internal controls are implemented in order to minimise the risk of waste or fraud Overseeing Health and Safety and Risk Management
Maintaining and developing operational and strategic risk management plans Any other responsibilities commensurate
with the role
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The Art
Ministry, 1 Church Road, Hadleigh, Essex, SS7 2DQ, Registered Charity Number:
1108227 |
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